Contract & License Management
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Automated discovery of subscriptions & vendors
Substly discover subscriptions paid for and software used across your organization via Google Workspace/Microsoft Entra ID, our browser extensions, and financial data.
Contract management across all your apps and vendors
Shadow IT detection
Unapproved apps account for up to 50% of the software employees use. Substly detects these unauthorized applications, helping you reduce security risks and inefficiencies caused by shadow IT.
Unused accounts detection
Unsanctioned SaaS usage detection
Streamline your employee off-boarding process
Reduce employee offboarding time by up to 90%, while making the process more secure
Cost Optimization
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Automated spend tracking & forecasting for smarter budgeting
Syncing financial data provides visibility into actual spending. The system forecasts future spending, which saves you time on forecasting and budgeting.
Renewal dates detection & alerts
Avoid unexpected renewals. Substly calculate renewal dates from your financial data and send timely reminders. Plus, you can customize alerts to go to the right person at the right time.
Financial integrations for seamless spend tracking
Import transaction files to map expenses automatically
Easily import transaction files from your accounting software, bank, or debit/credit card statements. Substly automatically identifies subscriptions and vendors, then adds expenses for you
Data Exports
Export full lists of your services, users, costs, etc.
Payment method statistics and management
Substly helps you monitor which services you pay for and how much you spend per payment method. This also simplifies updating payment details before a card expires, preventing service disruptions and unnecessary downtime.
Spending statistics per service category
Statistics and graphs on costs per service category
Spending statistics per department & role
Statistics and graphs on costs per department & role
Compliance & Security
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Single Sign-on (SSO)
Log in to Substly via Google or Microsoft SSO
Multi-Factor Authentication (MFA)
Enhance security beyond passwords by requiring users to use an authenticator app to log into Substly.
Hosting in EU for full GDPR compliance
For compliance purposes, your data is encrypted and securely stored within the EU
Event log
Keep a record of all events in the platform.
Hosting in the EU or US
Choose whether you want your data hosted in the EU or the US.
Integrate other systems via custom APIs
Gain access to Substly's custom API:s to further automate your processes
Manage multiple AD tenants and subsidiaries from one place
Create multiple workspaces in Substly to manage various subsidiaries, or Active Directory tenants
Administration & Support
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Substly Admins
Substly enhances collaboration between departments, so we encourage you to invite billing owners, finance, legal, and other key stakeholders to the platform
Unlimited
Unlimited
Unlimited
Access Level Rights (6 roles)
Control who can view or modify data in Substly by assigning appropriate access roles
6
6
6
Email notifications
Get notified by email when a service is being renewed, shadow-IT is detected, and much more.
Slack notifications (coming soon)
Get notified via Slack about updates in your Substly account
1:1 Onboarding
Receive 1:1 onboarding to ensure that you get the best possible start with Substly.
Dedicated Customer Success Manager
A Customer success manager dedicated to proactively assisting you with any questions, concerns, or inquiries.
AD Integrations & Extensions
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Google Workspace
Integrate with Google Workspace to monitor new groups, users, and services (shadow IT).
Users & Services Lists
Groups
Microsoft Entra ID
Integrate with Entra ID to frequently sync new groups, users, services, and detect usage.
Users & Services Lists
Groups & Usage Data
Browser Extension (Chrome, Edge, Safari, Firefox)
Gain access to the Substly extension, allowing you to track usage in B2B, cloud-based services.
