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Optimize your costs and usage of software and subscriptions.

Straightforward pricing, just like our product.

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Subscription & Vendor Management

Automatically gather an overview of all subscriptions, vendors, and costs.

 

Starting at:

€95 €120

/month

$105 $130

/month

£75 £95

/month


Billed yearly. Billed monthly.

Free trial
What you get
  • Multi-source engine for discovering subscriptions & vendors
  • Contract management & renewal alerts
  • Detect Shadow IT effortlessly
  • Automated spend tracking and forecasting for smarter budgeting
  • See full list of features below

Advanced User & License Management

Streamline processes and save time. Manage user licenses for enhanced cost control.

 

Starting at:

€190 €240

/month

$210 $260

/month

£150 £190

/month


Billed yearly. Billed monthly.

Learn More
What you get
  • Everything in Subscription & Vendor Management, plus:
  • Detect unused accounts and unsanctioned usage with ease
  • Streamline your off-boarding process
  • Monitor SaaS tools for usage insights
  • See full list of features below

Customization for Enterprise Needs

For companies with more complex needs looking for a powerful yet simple and affordable solution.

 

 

 

Contact us for a tailored solution


 

Contact Sales
What you get
  • Everything in User & License Management, plus:
  • Integrate your systems via custom APIs
  • Manage multiple AD tenants and subsidiaries from one place
  • Custom Reports & Analyses
  • See full list of features below

Compare features

Contract & License Management
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Automated discovery of subscriptions & vendors Substly discover subscriptions paid for and software used across your organization via Google Workspace/Microsoft Entra ID, our browser extensions, and financial data.
Contract management across all your apps and vendors
Shadow IT detection Unapproved apps account for up to 50% of the software employees use. Substly detects these unauthorized applications, helping you reduce security risks and inefficiencies caused by shadow IT.
Unused accounts detection
Unsanctioned SaaS usage detection
Streamline your employee off-boarding process Reduce employee offboarding time by up to 90%, while making the process more secure
User license management
Cost Optimization
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Automated spend tracking & forecasting for smarter budgeting Syncing financial data provides visibility into actual spending. The system forecasts future spending, which saves you time on forecasting and budgeting.
Renewal dates detection & alerts Avoid unexpected renewals. Substly calculate renewal dates from your financial data and send timely reminders. Plus, you can customize alerts to go to the right person at the right time.
Financial integrations for seamless spend tracking
Import transaction files to map expenses automatically Easily import transaction files from your accounting software, bank, or debit/credit card statements. Substly automatically identifies subscriptions and vendors, then adds expenses for you
Data Exports Export full lists of your services, users, costs, etc.
Spending statistics per service category Statistics and graphs on costs per service category
Spending statistics per department & role Statistics and graphs on costs per department & role
Compliance & Security
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Single Sign-on (SSO) Log in to Substly via Google or Microsoft SSO
Multi-Factor Authentication (MFA) Enhance security beyond passwords by requiring users to use an authenticator app to log into Substly.
Hosting in EU for full GDPR compliance For compliance purposes, your data is encrypted and securely stored within the EU
Hosting in the EU or US Choose whether you want your data hosted in the EU or the US.
Integrate other systems via custom APIs Gain access to Substly's custom API:s to further automate your processes
Manage multiple AD tenants and subsidiaries from one place Create multiple workspaces in Substly to manage various subsidiaries, or Active Directory tenants
Administration & Support
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Substly Admins Substly enhances collaboration between departments, so we encourage you to invite billing owners, finance, legal, and other key stakeholders to the platform
Unlimited
Unlimited
Unlimited
Access Level Rights (6 roles) Control who can view or modify data in Substly by assigning appropriate access roles
6
6
6
Email notifications Get notified by email when a service is being renewed, shadow-IT is detected, and much more.
Slack notifications (coming soon) Get notified via Slack about updates in your Substly account
1:1 Onboarding Receive 1:1 onboarding to ensure that you get the best possible start with Substly.
Dedicated Customer Success Manager A Customer success manager dedicated to proactively assisting you with any questions, concerns, or inquiries.
AD Integrations & Extensions
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Google Workspace Integrate with Google Workspace to frequently sync new groups, users, services, and detect usage.
Users & Services Lists
Groups & Usage Data
Microsoft Entra ID Integrate with Entra ID to frequently sync new groups, users, services, and detect usage.
Users & Services Lists
Groups & Usage Data
Browser Extension (Chrome, Edge, Safari, Firefox) Gain access to the Substly extension, allowing you to track usage in B2B, cloud-based services.
Financial Integrations
SUBSCRIPTION & VENDOR
USER & LICENSE
ENTERPRISE
Xero Integrate with Xero to automatically sync services and expenses from your supplier list
Quickbooks Online Integrate with Quickbooks Online to automatically sync services and expenses from your supplier list
Fortnox Integrate with Fortnox to automatically sync services and expenses from your supplier list

Got questions? We’ve got the answers.

What happens after my 30-day free trial?

At the end of your free trial, you'll need to upgrade to a paid plan to continue using Substly. Don’t worry—none of your data will be lost, and upgrading is simple.

Do you offer discounts for non-profits and startups?
Yes, we do! If you're a non-profit or startup, you can contact us to find out if you're eligible for a discount. We'd love to learn more about your organization and how we can help.
Can you help set up our account?
Absolutely! If you need help with setup, you can schedule a call with one of our product specialists. We're here to guide you through every step. Feel free to reach out through the chat if you have any other questions!
Which payment methods do you accept?

We accept debit and credit cards from all major card providers. If you prefer to pay via invoice or bank transfer, just contact us, and we’ll make the arrangements.

What cancellation policy do you have?

You can cancel at any time—no cancellation fees, no locked-in contracts. We’d love to hear your feedback if there’s anything you feel is missing or could be improved. Simply contact us via chat with any concerns.

How does the Advanced User & License Management plan differ from the Subscriptions & Vendor Management plan?
The Subscriptions & Vendor Management plan gives you a quick and easy overview of all subscription-based services your business is using. The Advanced User Monitoring & License Handling plan takes you one step further, helping you save time and money by optimizing your license usage and improving security. It’s designed to add value once you have a clear view of your subscriptions.
Do you offer a trial period of the Advanced User & License Management plan?
Yes, when you activate the Advanced User & License Management plan, you can try it for free for 45 days before any charges are made.
Do I need to contact you to activate the Advanced User & License Management plan?
No, you don't! Once you have started using Substly you can activate the Advanced User & License Management plan directly from the platform anytime—no need to contact us.
How does Substly help improve security?
Substly helps improve security by giving you visibility into Shadow IT, detecting unused accounts, and enabling better control over user licenses and SaaS tools. With our Advanced User Monitoring & License Handling, you can also monitor and manage access more effectively across your organization.
Do you have other questions? Get in touch

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Smart companies like these use Substly to save time and money