Usage Discovery & User Management
IT Security
Spend Optimization
SaaS Apps Discovery
Substly automatically discovers the SaaS apps in use across your company via Google Workspace/Microsoft Entra ID, our browser extensions, and financial data.
SaaS Apps Usage Tracking
See adoption rate and usage rate of each SaaS app to ensure you aren't paying for unused licenses and are properly licensed at renewals.
Shadow IT Detection
Usually, half of a company's tech stack is unsanctioned by, or unknown to, Management/IT. Substly identifies these SaaS apps and helps you mitigate security risks and inefficiencies.
Usage Tracking of Internal Services
Identify the usage level of internal services accessed by web browsers.
Employee Off-boarding
Reduce offboarding time by 70-90% and ensure everything gets completed. System owners get notified by Substly when it´s time to delete user accounts for people who have left.
Compliance & Security
IT Security
Spend Optimization
Single Sign-on (SSO)
Unlike most SaaS products we decided to include SSO in our basic offering. You are welcome!
User & Product Surveys
Survey your employees and learn how they use and perceive the SaaS they have access to. A great way to work proactively and discover educational needs or dissatisfaction early on.
License Audits
Audit system owners to validate who has access to which applications with a push of a button. A huge time saver to get your organization ready for external audits!
PII register (Personally Identifiable Information)
Gather all GDRP data related to your services in one place. Incorporate a PII register, based on Article 30 of the EU GDRP Directive which dictates what should be recorded.
Multi-Factor Authentication
Multi-factor authentication (MFA) adds crucial security beyond passwords by requiring users to use an authenticator app to log into Substly. It prevents password attacks, meets regulatory standards, and secures remote access. Despite an extra step, MFA offers user convenience while safeguarding sensitive data.
Administration & Roles
IT Security
Spend Optimization
Substly Admins
Substly improves collaboration between different departments. The more people who share the same insights, the more value is created - therefore we encourage you to invite system owners, finance, legal, etc to the platform.
Access Level Rights
Decide who can access what information or change which data in Substly.
Substly Entities
Gain control over data access with Substly Entities—ideal for businesses managing subsidiaries or multiple tenants within platforms like Google Workspace or Microsoft Entra ID. Customize access permissions to align with your organizational structure, enabling various teams to access only necessary data.
Cost optimization
IT Security
Spend Optimization
Renewal alerts
Get alerted before subscriptions renew or contracts expire.
Cost Visualization per department/person/category
Simplify SaaS-related budgeting by adding spend details and see how much you spend on different teams, categories, and roles.
Contract and Invoice Upload
Become less dependent on individuals by gathering contract information, contracts, and invoices in one place for easy access by those who need it.
Owner & Team Collaboration
Invite others to work alongside you. Let system owners manage the SaaS they own, automate communication, and let colleagues from Finance, HR or Business Support access reports and other data so you can spend your time doing more valuable things than chasing down people or compiling reports.
Vendor Database for adding custom services
Simply add SaaS and other subscription-based services from our vendor database. If you have internally developed services, or want to add other than SaaS, you can easily create a new service and track its spend and usage.
Automated Spend Tracking
Finacial integrations allow you to see actual spending data and ensure you stay on target with your forecast.
Automated Forecasting
Save time on forecasting and budgeting by letting Substly do the work for you. Future spend is forecasted based on the financial data supplied.
Automated Renewal Dates Detection
Stop chasing renewal dates or get surprised by unwanted renewals as Substly calculates renewal dates from the financial data supplied.
Transaction Imports
Credit card and bank transaction imports make it easy to add spending data from various sources and get a comprehensive overview of your company´s SaaS spending.
Custom Data Exports & Reports
Export data reports about your services, users, and costs if you want to work with analysis outside Substly.
Deployment & Support
IT Security
Spend Optimization
Hosting in EU
For GDPR-compliance reasons, your data is encrypted and stored in the EU.
Custom API:s
Connect other systems to Substly and streamline processes like creating new users or triggering offboardings from, for example, your HR system.
Spreadsheet Import
Working in a spreadsheet or using another system for SaaS management that allows exports? No matter how you keep track today, we'll import your data, saving you time migrating to Substly.
Spreadsheet Import
Working in a spreadsheet or using another system for SaaS management that allows exports? No matter how you keep track today, we'll import your data, saving you time migrating to Substly.
1:1 Onboarding
We ensure that time & effort to value are at their minimum by getting you up and running personally and quickly.
Dedicated Customer Success Manager
Your Customer Success Manager helps you along the way and answers any questions to get you the best experience of Substly possible
AD Integrations & Extensions
IT Security
Spend Optimization
Google Workspace
Sync groups, users, and usage from services your employees use SSO to log in to.
Microsoft Entra ID (formerly Azure AD)
Sync groups, users, and usage from services your employees use SSO to log in to.
Browser Extensions (Chrome, Edge, Safari, Firefox)
Automatically discover unsanctioned usage, Shadow IT, and unused user accounts via our web browser extensions for Chrome, Edge, Firefox, and Safari.
