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Cost and usage optimization starts here

Straightforward pricing. Just like our product.

yearly
monthly
EUR
USD
GBP

Essentials

For teams that want automated insights into software spend and usage.

€2 €2.5

per tracked employee
per month

$2 $2.5

per tracked employee
per month

£2 £2.5

per tracked employee
per month


Billed yearly. Billed monthly.

Free trial
What you get

Pro

Save time on off-boarding and manage what you can't see with shadow IT detection.

€5 €6

per tracked employee
per month

$5 $6

per tracked employee
per month

£5 £6

per tracked employee
per month


Billed yearly. Billed monthly.

Free trial
What you get

Enterprise

For larger businesses looking for a powerful yet affordable and uncomplicated solution.

 

Contact us for a tailored solution


 

Contact Sales
What you get

Compare features

Software & License Management
Essentials
Pro
Enterprise
Automated Apps Discovery Substly discovers SaaS apps used across your organization via Google Workspace/Microsoft Entra ID, our browser extensions, and financial data.
SaaS Apps Usage Tracking See SaaS apps' adoption and usage rates to ensure you are properly licensed at renewals and aren't paying for unused licenses.
Tracked Services Number of services that can be tracked/added to account
Up to 100
Up to 250
Unlimited
Tracked Employees Number of users that can be tracked/added to account
Up to 50
Up to 250
Unlimited
Creating Custom Services Allows tracking of internally developed apps, and other non-SaaS licenses & costs
Usage Tracking of Custom Services Identify usage rates of internally developed applications accessed via a web browser
Shadow IT Detection Unapproved apps account for up to 50% of the software used by employees. Substly detects these unauthorized SaaS applications, helping you reduce security risks and inefficiencies caused by shadow IT.
Employee Off-boarding Reduce employee offboarding time by up to 90%, while making the process more secure
User Surveys Survey your employees to understand how they use and perceive the tools they have access to. This proactive approach helps identify educational needs and dissatisfaction early on
Cost Optimization
Essentials
Pro
Enterprise
Automated Spend Tracking Syncing financial data provides visibility into actual spending data, helping you stay on track with your budget
Automated Forecasting Save time on forecasting and budgeting. Future spending is autmatically forecasted based on the financial data you provide
Automated Renewal Dates Detection Avoid unexpected renewals—Substly calculates renewal dates based on the financial data you provide.
Renewal Alerts Get alerts to avoid unwanted renewals
Transaction Imports Import transaction files to automatically identify and add financial data to services
Data Exports Export full lists of your services, users, costs, etc.
Cost Visualization per category Statistics and graphs on costs per service category
Cost Visualization per department & role Statistics and graphs on costs per department & role
License Audits Conduct license audits across teams to collaborate on keeping access rights up-to-date
Contract & Invoice Upload Upload contracts and invoices to a shared workspace
Compliance & Security
Essentials
Pro
Enterprise
Single Sign-on (SSO) Log in to Substly via Google or Microsoft SSO
Hosting in EU For compliance purposes, your data is encrypted and securely stored within the EU
Multi-Factor Authentication Multi-factor authentication (MFA) enhances security beyond passwords by requiring users to use an authenticator app to log into Substly. It prevents password attacks, complies with regulatory standards, and secures remote access
PII register (Personally Identifiable Information) Incorporate your PII register, which includes data on services and user licenses, to streamline your GDPR compliance processes
Custom API:s Gain access to Substly's custom API:s to further automate your processes
Substly Entities Create multiple workspaces for different companies, subsidiaries, or departments.
Administration & Support
Essentials
Pro
Enterprise
Substly Admins Substly enhances collaboration between departments, so we encourage you to invite billing owners, finance, legal, and other key stakeholders to the platform
3
10
Unlimited
Access Level Rights (6 roles) Control who can view or modify data in Substly by assigning appropriate access roles
4
6
6
Email notifications Get notified by email when a service is being renewed, shadow-IT is detected, and much more.
Slack notifications (coming soon) Get notified via Slack about updates in your Substly account
1:1 Onboarding Receive 1:1 onboarding to ensure that you get the best possible start with Substly.
Dedicated Customer Success Manager A Customer success manager dedicated to proactively assisting you with any questions, concerns, or inquiries.
AD Integrations & Extensions
Essentials
Pro
Enterprise
Google Workspace Integrate with Google Workspace to frequently sync new groups, users, services, and detect usage.
Microsoft Entra ID (formerly Azure AD) Integrate with Entra ID to frequently sync new groups, users, services, and detect usage.
Browser Extensions (Chrome, Edge, Safari, Firefox) Gain access to the Substly extension, allowing you to track usage in B2B, cloud-based services.
Financial Integrations
Essentials
Pro
Enterprise
Xero Integrate with Xero to automatically sync services from your supplier's list
Quickbooks Online Integrate with Quickbooks to automatically sync services from your supplier's list
Fortnox Integrate with Xero to automatically sync services from your supplier's list
Data Sync Frequency Determines how often data is synced from your integrated accounting system.
14 days
7 days
1 day

Smart companies like these use Substly to save time and money

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Be up and running in less than 30 minutes.

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Got questions? We’ve got the answers.

How is "Essentials" different from "Pro"?

Essentials Plan:
Our essentials plan provides comprehensive tools to monitor SaaS usage, track costs, and manage user licenses. Visualize expenses across departments, categories, and roles for enhanced clarity.

Pro plan:
Save time and increase your security by detecting usage of unapproved SaaS tools and streamlining your offboarding processes. 

What happens after my 30-day free trial?

After your free trial, you will need to upgrade to a paid plan to continue using Substly.

Schedule a call with one of our product specialists to discover which plan or add-ons best suit your company's needs.

Do you offer support or help to set up our account?

Yes. To get as much value out of your Substly experience as possible, we always help out. Schedule a call with one of our product specialists if you want guidance.

Whether you need support, have a feature request, or want to give us a pat on the back, we would love to hear from you! Email us at support@substly.com

Which payment methods do you accept?

We accept debit/credit card payments from all major card issuers.

Get in touch if you prefer to pay via invoice/bank transfer.

What cancellation policy do you have?

You can use Substly as long as you are satisfied with it. We do not have a cancellation period or any cancellation fees. We would love to hear your feedback if there's anything you lack or find unsatisfactory. Please feel free to reach out to us at support@substly.com with your suggestions for improvement.

Do you have other questions? Get in touch