Features & Services
Instead of limiting the number of services you can add to your account, we encourage you to add as many as possible! Ohh, and remember that you can add and track other recurring costs, not only SaaS.
Alerts & Reminders
Get alerted before subscriptions renew or contracts expire.
Spend Tracking & Cost Insights
Track and visualize how much you spend per team, employee, and category of services (or however you fancy seeing your data).
Contract & License Management
Gather all your contract and license data in one place — easy access to support contacts, notes and offboarding procedures for everyone in your team.
System owners get notified when a user account should be cancelled to make off-boarding employees a breeze.
Find and add SaaS and other subscription-based services from our extensive vendor database. Or create a new service if you want to add something that is not there.
Simple and Intuitive Interface
One thing that our customers keep coming back to that makes Substly stand out is the system's simplicity, the short learning curve and the beautiful UI.
Basic Data Exports
Export data about your services, users and costs if you want to work with analysis outside Substly.
Single Sign-on (SSO)
Enhance your security by only allowing your employees to use Google or Microsoft SSO to log in to Substly
Automated Discovery of Usage
Substly's browser extension identifies unused licenses to help you cut costs and ensure you are appropriately licensed.
Automated Discovery of Costs
Financial integrations allow you to see actual spending data and ensure you stay on target with your forecasts.
Credit card and bank transaction imports make it easy to add spending data from various sources and get a comprehensive overview of your company's SaaS spending.
Audit system owners to validate who has access to which applications with a push of a button. A huge time saver to get your organization ready for external audits!
User & Product Surveys
Survey your employees and learn how they use and perceive the SaaS they have access to. A great way to work proactively and discover educational needs or dissatisfaction early on.
Owner & Team Collaboration
Invite others to work alongside you. Let system owners manage the SaaS they own and let colleagues from Finance, HR or Business Support access reports and other data so you can spend your time doing more valuable things than chasing down people or compiling reports.
Shadow IT detection (soon)
IT and Management are unaware of or have not sanctioned more than half of the SaaS tools employees use. Substly identifies those services and who is using them, enabling you to protect your company data better and further optimize your tech stack and spending.
Incorporate GDPR compliance as a part of your purchasing process and have one record of truth for all your SaaS in one place.
Connect other systems to Substly and streamline processes like creating new users or triggering off-boardings from, for example, your HR system.
Custom Data Exports & Reports
Export data reports about your services, users and costs if you want to work with analysis outside Substly.
Streamline licenses across subsidiaries (soon)
Set up workspaces in Substly and exploit synergy effects between your subsidiaries.
We ensure that time & effort to value are at their minimum by getting you up and running personally and quickly.
Dedicated Customer Success Manager
Your Customer Success Manager helps you along the way and answers any questions to get you the best experience of Substly possible.
Other Integrations & Add-ons
Sync groups, users, and services from your Google Workspace account.
Microsoft Entra ID
Sync Groups, users, and services usage from your Microsoft Entra ID account.
Automatically discover unsanctioned usage and unused user accounts via our web browser extensions for Chrome, Edge, Firefox, and Safari.