Software & License Management
Essentials
Pro
Enterprise
Automated Apps Discovery
Substly discovers SaaS apps used across your organization via Google Workspace/Microsoft Entra ID, our browser extensions, and financial data.
SaaS Apps Usage Tracking
See SaaS apps' adoption and usage rates to ensure you are properly licensed at renewals and aren't paying for unused licenses.
Tracked Services
Number of services that can be tracked/added to account
Up to 100
Up to 250
Unlimited
Tracked Employees
Number of users that can be tracked/added to account
Up to 50
Up to 250
Unlimited
Creating Custom Services
Allows tracking of internally developed apps, and other non-SaaS licenses & costs
Usage Tracking of Custom Services
Identify usage rates of internally developed applications accessed via a web browser
Shadow IT Detection
Unapproved apps account for up to 50% of the software used by employees. Substly detects these unauthorized SaaS applications, helping you reduce security risks and inefficiencies caused by shadow IT.
Employee Off-boarding
Reduce employee offboarding time by up to 90%, while making the process more secure
User Surveys
Survey your employees to understand how they use and perceive the tools they have access to. This proactive approach helps identify educational needs and dissatisfaction early on
Cost Optimization
Essentials
Pro
Enterprise
Automated Spend Tracking
Syncing financial data provides visibility into actual spending data, helping you stay on track with your budget
Automated Forecasting
Save time on forecasting and budgeting. Future spending is autmatically forecasted based on the financial data you provide
Automated Renewal Dates Detection
Avoid unexpected renewals—Substly calculates renewal dates based on the financial data you provide.
Renewal Alerts
Get alerts to avoid unwanted renewals
Transaction Imports
Import transaction files to automatically identify and add financial data to services
Data Exports
Export full lists of your services, users, costs, etc.
Cost Visualization per category
Statistics and graphs on costs per service category
Cost Visualization per department & role
Statistics and graphs on costs per department & role
License Audits
Conduct license audits across teams to collaborate on keeping access rights up-to-date
Contract & Invoice Upload
Upload contracts and invoices to a shared workspace
Compliance & Security
Essentials
Pro
Enterprise
Single Sign-on (SSO)
Log in to Substly via Google or Microsoft SSO
Hosting in EU
For compliance purposes, your data is encrypted and securely stored within the EU
Multi-Factor Authentication
Multi-factor authentication (MFA) enhances security beyond passwords by requiring users to use an authenticator app to log into Substly. It prevents password attacks, complies with regulatory standards, and secures remote access
PII register (Personally Identifiable Information)
Incorporate your PII register, which includes data on services and user licenses, to streamline your GDPR compliance processes
Custom API:s
Gain access to Substly's custom API:s to further automate your processes
Substly Entities
Create multiple workspaces for different companies, subsidiaries, or departments.
Administration & Support
Essentials
Pro
Enterprise
Substly Admins
Substly enhances collaboration between departments, so we encourage you to invite billing owners, finance, legal, and other key stakeholders to the platform
3
10
Unlimited
Access Level Rights (6 roles)
Control who can view or modify data in Substly by assigning appropriate access roles
4
6
6
Email notifications
Get notified by email when a service is being renewed, shadow-IT is detected, and much more.
Slack notifications (coming soon)
Get notified via Slack about updates in your Substly account
1:1 Onboarding
Receive 1:1 onboarding to ensure that you get the best possible start with Substly.
Dedicated Customer Success Manager
A Customer success manager dedicated to proactively assisting you with any questions, concerns, or inquiries.
AD Integrations & Extensions
Essentials
Pro
Enterprise
Google Workspace
Integrate with Google Workspace to frequently sync new groups, users, services, and detect usage.
Microsoft Entra ID (formerly Azure AD)
Integrate with Entra ID to frequently sync new groups, users, services, and detect usage.
Browser Extensions (Chrome, Edge, Safari, Firefox)
Gain access to the Substly extension, allowing you to track usage in B2B, cloud-based services.
