How it works

Get the overview you’re looking for. It’s easier than you think.

Step 1

Add subscriptions

Add subscriptions via our product database or let Substly query your bank and credit card transactions to identify which subscriptions are being paid for and how much is being paid.

Find your subscriptions
Step 2

Import employee email-addresses

Integrations with Google Workspace & Microsoft 365 allow you to import a list of your employees into Substly in seconds.

Import users with a few clicks
Step 3

Survey your employees

Let employees confirm which applications they use and populate your Substly account with up to date usage information.

Track your users
Step 4

All your subscriptions, in one place

Once you’ve gotten started with Substly, features such as alerts, off-boarding checklists and spending reports will make it easy to stay in control. From now on you can invite colleagues to share the overview and burden of managing company subscriptions.



  • Can I use Substly to track other recurring payments than software subscriptions?

    Yes. You can add and track any type of recurring payments. You can also track lifetime deals or free services. Although Substly was mainly created for keeping track of SaaS (Software as a Service), we live in an “Everything as a Service”-economy and our customers use Substly to keep track of much more.

  • How much time does it take to set up my account?

    If you use the built-in integrations and Usage Survey, your account can start being populated in a few minutes. If you prefer to add your data manually, it largely depends on how many subscriptions are being used and how well you know your spend details. Feedback from customers that set up their account manually is that they find it easier than they thought it would be. It takes normally between 20 minutes and a couple of hours.

  • Do the employees I import get access to Substly?

    No. You can invite colleagues as Admins, which lets you collaborate in Substly, but importing email addresses doesn’t automatically give your employees access to Substly. Nor do we communicate with your employees in any other way than triggered by you (such as sending Usage Surveys, setting subscription renewal alerts etc).

  • Do I have to connect my bank account?

    No. Substly works just as well without the built-in integrations. Connecting your bank account to Substly or uploading credit card statements minimises the work you need to do to add data to your dashboard. But you can add subscriptions and spend details from our curated product database.

  • Does a subscription get cancelled if I remove it from Substly?

    Substly alerts you on when to cancel a subscription, or which user accounts to cancel when an employee leaves your company, but a subscription or user account doesn’t get cancelled automatically when removed from Substly.

Don’t allow subscriptions management to become a problem

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