Research.com is well known for assessing platforms using expert analysis, user feedback ratings, and overall market performance. This recognition confirms Substly as a valuable tool for SMBs looking to reduce costs, boost security, and gain clear insights. Unlike enterprise-focused platforms, Substly is designed specifically for the needs of growing businesses. It makes software procurement, shadow IT, and license management easier for smaller teams with limited resources.
Substly is a SaaS management platform with a robust Subscription and Vendor Management module. It gives SMBs a single place to track every SaaS tool in use, from Zoom and Slack to niche platforms often overlooked. Companies can organize their vendors, track renewal dates, and get alerts before contracts expire, an increasingly vital need as digital spending scales. The global procurement software market was worth $7.3 billion in 2023 and is set to grow to $18.28 billion by 2032. As demand rises, Substly helps small teams stay in control.
With reduced risks of surprise charges or auto-renewals, Substly offers clarity that leads to better procurement decisions and improved vendor relationships. By consolidating vendor data, companies eliminate guesswork and gain leverage during contract negotiations.
Substly earned the best procurement software distinction with its User and License Management. With growing teams, license sprawl is inevitable. Substly helps organizations avoid overspending by showing exactly which users have access to which tools. Admins can also assign and revoke licenses, monitor usage, and reduce unnecessary seats using one dashboard. It’s especially useful during onboarding and offboarding an employee, where access control is critical for both security and cost optimization.
Substly delivers financial clarity through Spend Tracking and Budget Insights. It breaks down software spend by department, team, or vendor, enabling finance teams to identify high-cost tools and assess ROI. Budget owners can spot waste, adjust allocations, and make more informed purchasing decisions. This capability is essential for companies trying to stretch every dollar while keeping operations agile.
Substly's reporting tools provide exportable insights for decision-makers. This reinforces Substly’s value as a tool that supports smarter budget planning. As unchecked software use poses serious risks, Substly’s Shadow IT Detection feature proves highly valuable. It spots unapproved SaaS tools that slip past IT and procurement, making it essential for effective SaaS management.
Substly improves visibility and helps enforce security policies by flagging these tools early. This reduces the chances of data breaches, compliance violations, and redundant software spending. Substly also promotes collaboration between departments by helping teams align on approved software stacks. As a result, IT blind spots, common in growing businesses, are significantly reduced.
Substly makes staying on top of software management easy with weekly digest reports. These automated summaries keep stakeholders updated on renewals, spend trends, and recent activity, without the need to log in daily. Leaders receive bite-sized insights that highlight what’s important. This makes way for quick and proactive decisions. These reports ensure nothing slips through the cracks, whether you're cutting an underused tool or preparing for a contract negotiation.
Substly has a clear mission: cost optimization without complexity. By giving SMBs visibility into what they’re spending and where, the platform helps users cut software costs by eliminating unused licenses and duplicate tools. It’s not about using fewer resources—it’s about making the most of what you already have. Substly puts financial control back into the hands of growing businesses, helping them build lean and efficient SaaS stacks.
One reason Substly earns high praise in Research.com’s recent Substly Review is its commitment to Improved Security and Compliance. Through centralized access control and shadow IT monitoring, Substly helps reduce data exposure and ensure tools are used in line with company policies. This is particularly important for companies working in regulated industries or handling sensitive customer data. Substly simplifies compliance efforts and reduces the risk of audit surprises by providing visibility and control.
For companies scaling quickly, Streamlined User Management becomes non-negotiable. Substly offers a clean and user-friendly interface where admins can manage software access and track user activity in real-time.
HR, IT, and procurement teams can collaborate through shared dashboards, so everyone’s on the same page. This eliminates email back-and-forth and reduces manual spreadsheet work. It’s another reason Substly is now seen as the best procurement software choice for SMBs that need speed and accuracy in user provisioning.
Substly saves teams hours each month by automating routine procurement and IT tasks. It handles renewal alerts, usage tracking, and reports in the background. This presents decision-makers with insights without the hassle. By reducing repetitive work, Substly helps teams focus on bigger priorities.
Above all, Substly offers clear SaaS visibility. It bridges the gap between finance, IT, and operations by giving everyone access to the same real-time data. This alignment supports better decision-making and faster procurement cycles.
Substly’s intuitive dashboard lets users see trends over time, track spend patterns, and understand who owns each tool. With Substly, every dollar spent on software becomes a traceable investment, not a mystery line item. This transparency reinforces Substly’s value and contributes to its place as the best procurement software for modern SMBs.
Substly shows that SMBs deserve powerful, easy tools, not just big enterprises. It combines automation, insights, and simplicity to help growing teams manage subscriptions, vendors, and security in one place. As cloud adoption grows, Substly meets the rising need for clarity and control, earning its title as one of the best procurement software available today.
If you work in a small or medium-sized business and are looking for an uncomplicated and affordable SaaS management platform that provides actionable insights into SaaS usage, shadow IT, and spending, consider exploring Substly to see if it meets your needs.